A board room application is a software that helps streamline the processes in meetings on the board. It's a central place for communication meetings, document storage, and meetings that allows directors to work seamlessly. It also reduces the amount of time that administrators spend creating plank packs and eliminates paper waste.
A well-designed board portal also enables secure sharing and access to files, including highlighted and annotated documents, through the cloud. Users can edit the documents, view them, make annotations, or download documents according to their individual authorization settings. This is particularly beneficial for board members that are traveling and are unable to attend meetings in person. It also increases transparency and facilitates better management of meeting materials. It also reduces the chance of losing important documents or information as papers get shuffled and packages can be stolen or lost in transit.
The main benefit of a board portal is that it significantly decreases the amount of work for administrators and directors to prepare for virtual and in-person board meetings. This leads to more productive meetings, and helps to retain and attract quality board members.
Additionally, apps for boardrooms help to make meetings more intuitive for directors and committee members. With instant access to meeting materials and engagement metrics, it's now easier than ever before to prepare for a board meeting and stay up-to-date with current materials. Furthermore, the ability to highlight and categorize key points in documents means directors can go into a meeting prepared with a clear understanding of what is being discussed.