Every business or organisation generates massive amounts of documents. To ensure the tracking of versions, secure archiving and rapid retrieval, it is essential to manage the paperwork diligently. Streamlining the document's organization makes it easier to organize and locate documents, which assists in decision-making, problem-solving and reduces expenses.
To simplify your workflow for documentation, start by creating a document process model. This will show you the stages of your process which will include who is involved in each step, and the documents you'll have to complete, sign or hand out. You can then utilize a low-code workflow program such as frevvo to automate your process by uploading and digitizing documents. Once your documents are digital and accessible, they can be shared among teams, and users will be able to sign them using their electronic signatures. This means that there is no need to print and faxing, reduces time, and boosts collaboration.
A streamlined document workflow will aid in reducing your paper usage by up to 70 percent. It will also allow you to increase efficiency by decreasing the number of steps and handoffs involved in your process, resulting in better project timeliness. Finally, document automation can minimize human errors by eliminating repetitive manual tasks, and also reducing the possibility of losing documents.
Streamlining the document processing process can also create a more unified and data-driven environment. This results in improved communication between team members, enabling them to collaborate and take well-informed decisions based on accurate information. In addition, it lets you to comply with regulatory requirements and improve compliance by enabling you to monitor the changes in records over time, and quickly detect and fix any gaps.