If a company chooses to utilize a virtual data room it is important to consider two primary features of the platform it requires: secure storage for documents or files and easy access for team members. Depending on the type of industry or project as well as the number of users, and their duration, there are different pricing options for a VDR, such as per-page pricing, per-user pricing pricing based on storage size as well as a flat monthly cost.
Many vendors charge according to the number of gigabytes. This pricing structure is ideal for projects with small text files, but is costly for businesses that exchange large audio and video files.
The cost of a VDR also varies based on the amount of administrative access that is granted to the system. Certain providers permit unlimited admins, which can make the platform more expensive. However this feature can streamline workflows and speeds up due diligence.
Some vendors allow integration with other commonly used platforms, such as Slack or Microsoft Office which improves the user experience and functionality. These integrations are typically more expensive than those that don't integrate.
The length of a project can significantly impact the cost of a data room. A vendor will usually set a price for a certain number of months and then charge monthly thereafter. Some vendors, like DealRoom offer discounts for M&A deals and allow you to end your contract at the time the deal is complete. This option is better for companies who aren't sure of the duration of the project.