Online Board Meetings Benefits
With many companies moving to working at home as a permanent option following the pandemic, teleconferences have become more frequent than ever. While the ease of virtual meetings is a clear advantage, there are a couple of issues to be aware of prior to making the switch.
Participants who are less engaged may be frightened by a remote meeting initially, because they're not used to communicating online. This can result in a decrease in participation at the meeting. This could hinder the progress of the board and derail its agenda.
It can also be difficult to read facial expressions and body language in a virtual chat which can result in misunderstandings. A lack of eye contact could also cause directors to feel less comfortable talking up and turn into passive listeners, which is not the ideal situation for the boardroom.
Utilizing the board portal could aid in solving these problems. A board management software that includes video conferencing that is secure for instance allows you to keep track of and archive important documents. Directors can access documents and minutes from any device at any time.
It is also an excellent idea to make sure the conference space is tidy and free of distractions. For instance the meeting should not be held during meal time and everyone should turn off their phones when they are not speaking to prevent background noise. The chair should be able see all attendees on camera and encourage them to use their microphones only if necessary to prevent everyone from talking at once.
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